Most records show the outcome.
"Supplier approved." That is usually what survives. It says what happened and little else. When someone comes back later, five questions matter.
The five questions.
Who decided? A named person, not a team or a system.
Under which mandate? Were they allowed to make this decision at this level of risk?
On which facts? Which contract, certificate or answer, and which version?
How old were those facts? A certificate that had expired is a different story from a valid one.
What were the conditions? Most real approvals come with some, along with a date for the next review.
Why the answers belong together.
Each answer usually exists somewhere: the owner in a register, the mandate in a policy, the facts in a folder, the conditions in an email. Putting them back together takes days, and the result is still your best guess at what happened.
Record them at the moment of the decision and nobody has to reconstruct anything.
A receipt, not a report.
In Proofbacked, each decision leaves a tamper-evident receipt holding those answers. You can share it, and the person you share it with can check it without asking us.
It does not make the decision right. People can still be wrong. It makes the decision honest, and it can be questioned on what was actually known at the time.